Winning Solutions, Inc. | Case Studies

🔧 WSI's Implementation of Driver & Dispatch Portal

Learn how WSI implemented a custom Driver & Dispatch Portal to optimize operations, reduce costs, and improve user experience for a transportation management client.

🔧 Enhancing Training Management with WSI Expertise

Winning Solutions, Inc. enhanced an Employee Training Database for a cement and building materials provider, delivering improved efficiency, scalability, and cost savings.

🔧 Implementing a Customized On-Premises Customer Relationship Management System

A Microsoft Access-based Prospect Tracker developed by WSI to streamline customer and prospect management for a custom trailer manufacturer.

🌟 Case Study: Feed Mill Database Modernization

We helped a regional feed mill overcome operational challenges by upgrading their Microsoft Access database with a scalable Microsoft SQL Server backend.
Highlights:
Streamlined ingredient management & order processing
Automated reporting & pricing calculations
Cost-effective deployment

🚀 Case Study Spotlight: Custom Equipment Tracking Database for LANL

Los Alamos National Laboratory partnered with WSI to streamline their equipment tracking processes with a custom Microsoft Access-based solution. Here's how we delivered:
✅ Intuitive and scalable database design
✅ Secure role-based access for data integrity
✅ Advanced reporting tools for actionable insights
Completed on time and under budget, this solution has transformed LANL’s workflows. 💡

🚀 Success Story: Transforming Program Administration with Custom Software! 📊💻

At Winning Solutions, Inc. (WSI), we partnered with a community investment organization to develop a secure, scalable, and automated system for managing urban infrastructure investments. 🌍✨
🔹 Challenges They Faced:
❌ Scattered data made tracking difficult
❌ Manual processes slowed operations
❌ Security vulnerabilities risked data integrity
❌ Existing systems couldn't scale with growth

🔹 Our Winning Solution:
✅ Centralized Data Management – SQL Server Express, ready for cloud migration
✅ Automation – Streamlined workflows for faster processing
✅ Enhanced Security – Active Directory authentication & role-based access
✅ Scalability – Modular architecture for future expansion

📈 Results?
✔ 40% reduction in administrative workload
✔ Real-time data access & improved reporting
✔ Stronger security & authentication measures
✔ Future-ready scalable technology

This case study highlights how tailored technology solutions can revolutionize operations and drive meaningful impact. Want to know how WSI can create a custom solution for your organization?

🚀 Case Study: Medical Records Database Modernization 📂🔒

A leading healthcare organization partnered with Winning Solutions, Inc. (WSI) to modernize its Medical Records Request Management Database, transitioning from an outdated Microsoft Access 97 system to a secure, scalable Microsoft Azure SQL solution.
🔹 Challenges Faced:
✔️ Limited scalability due to multiple standalone databases
✔️ Security concerns and HIPAA compliance requirements
✔️ Inefficiencies in data management and accessibility

✅ WSI’s Solution:
🔸 Migrated to Microsoft Azure SQL for a cloud-based, centralized system
🔸 Retained Microsoft Access for seamless internal workflows
🔸 Developed a secure web portal for external customers
🔸 Enhanced HIPAA compliance with encryption and security best practices

🏆 Results:
✔️ Improved security & compliance 🔐
✔️ Increased efficiency & accessibility 📊
✔️ Scalable cloud-based infrastructure ☁️

💡 Discover how WSI helps businesses modernize outdated databases while maintaining security, efficiency, and compliance.

🚀 Optimizing Fuel Pricing Data with WSI! 🔥

Managing fuel price data across multiple locations is no small task. That’s why WSI partnered with a leading client to develop and enhance a Fuel Price Database built on Microsoft SQL Server and .NET.
✅ Secure User Authentication
✅ Automated Fuel Price Data Downloads
✅ Vendor & Terminal Management
✅ Web-Based Access for Seamless Operation
✅ Advanced Reporting & Duplicate Data Prevention

Through continuous improvements, including a dynamic Active Status button, better reporting accuracy, and enhanced vendor tracking, this system is now more efficient, scalable, and user-friendly than ever!

💡 Looking to optimize your database solutions? WSI can help!
📩 Contact Us today to learn how we can revolutionize your fuel pricing and logistics operations.

🚀 Case Study: Streamlining Tax Form Generation with Microsoft Access! 📊

A professional services firm needed to modernize its tax return generation process, which relied on outdated Word macros and an Access database. Instead of costly on-site support, Winning Solutions, Inc. (WSI) provided a remote, cost-effective solution—saving the client over $10,000! 💰
✅ Challenges: Poor documentation, outdated templates, and inefficient workflows.
✅ Solution: Transitioned from Word macros to an Access report, improving maintainability & accuracy.
✅ Results: Increased efficiency, reduced costs, and seamless tax form generation!

💡 Lesson Learned: Remote collaboration works! Through virtual walkthroughs and expert consulting, WSI delivered a powerful database solution without unnecessary travel expenses.

Need a smarter Excel or Access solution for your business? Let’s talk! 💬

🚀 Case Study: Transforming Customer Database Efficiency with Microsoft Access! 📊

A company struggling with outdated data management turned to Winning Solutions, Inc. (WSI) to modernize its Microsoft Access database. The result? A streamlined, user-friendly system that enhances search functionality, reporting accuracy, and overall efficiency.
✅ What We Improved:
✔ Advanced Search Capabilities – Users can now search phone numbers across multiple fields.
✔ Optimized Report Printing – Ensured correct records are printed without unnecessary prompts.
✔ User-Friendly Interface – Consolidated forms and improved screen layouts for better usability.
✔ Standardized Formatting – Phone number formatting enhanced for consistency and readability.

📈 The Results: Faster workflows, reduced errors, and a database ready for future growth!

💡 Is your Access database outdated? Let’s upgrade it!

🚛 Case Study: How a Trucking Company Transformed Operations with a Custom Database! 📊

J&S Sand and Gravel, a Texas-based trucking company, needed a better way to track trips, loads, invoicing, and payments. Their existing Microsoft Access database lacked key features, making daily operations inefficient. Winning Solutions, Inc. (WSI) stepped in to refine their system—improving efficiency, data accuracy, and scalability for less than $1,000!

🔹 Challenges:
❌ Limited tracking for multiple loads per trip
❌ Manual invoicing leading to delays
❌ No networking between office locations
❌ No built-in scanning for signed delivery tickets

🔹 WSI’s Solutions:
✅ Developed a main menu for easy navigation
✅ Enhanced data entry forms for better organization
✅ Split database to support multiple users
✅ Implemented data protection to prevent accidental modifications

🚀 Results:
📉 Reduced manual data entry time
📊 Simplified user experience
📡 Created a scalable system for future business growth

💡 Need to optimize your trucking or logistics database? Let’s talk!

🚀 Case Study: Upgrading Microsoft Access & Replacing ADP for a Leading Manufacturer

A manufacturer of semi-trailers for non-standard loads faced database challenges as Microsoft discontinued Access Data Projects (ADP). Their Access system struggled with performance, compatibility, and scalability issues, so they turned to Winning Solutions, Inc. (WSI) for a seamless upgrade.

🔹 Challenges:
❌ ADP was no longer supported, causing compatibility issues
❌ Access databases slowed down with multiple users
❌ Needed a smooth transition with no data loss
❌ Required a cost-effective modernization

🔹 WSI’s Solutions:
✅ Migrated Access back-end to SQL Server for enhanced performance
✅ Rebuilt the scheduling database to function without ADP
✅ Maintained the familiar Access front-end to minimize disruptions
✅ Preserved all forms, reports, and dropdowns for seamless usability

🚀 Results & Business Benefits:
📈 Future-proofed database infrastructure with SQL Server scalability
⚡ Significantly improved performance and reliability
🔄 Smooth migration with zero data loss
💰 Cost-effective upgrade with minimal impact on daily operations

💡 Looking to modernize your Microsoft Access database? Let’s talk!

🚀 Case Study: Migrating a Nonprofit to WSI-Hosted SQL Server Express for Multi-Location Access

A nonprofit organization providing sustainable water solutions needed a scalable, multi-user database to manage donor contributions, sponsorships, and student aid programs across multiple locations. Their Microsoft Access database struggled with performance bottlenecks and lacked remote access. Winning Solutions, Inc. (WSI) helped them transition to a WSI-hosted Microsoft SQL Server Express solution.

🔹 Challenges:
❌ Performance issues with large data sets in Access
❌ No remote access for multi-location users
❌ Data inconsistencies due to missing primary keys and duplicates
❌ Need for scalability without disrupting operations

🔹 WSI’s Solutions:
✅ Migrated the Access backend to SQL Server Express while keeping the Access front-end
✅ Hosted the new SQL database on WSI’s secure SQL Server Express environment
✅ Optimized queries and reports for better performance
✅ Ensured secure multi-user access from multiple locations
✅ Implemented data integrity fixes to eliminate inconsistencies

🚀 Results & Business Benefits:
📈 Improved database performance and reliability
🌍 Multi-user access across different locations
🔒 Stronger data integrity with optimized structures
📡 Scalability for future growth without Access limitations

💬 Client Testimonial:
"WSI transformed our database system, allowing us to manage sponsorships and donor contributions more effectively. The migration to SQL Server Express has vastly improved our workflow, ensuring that our team members can collaborate seamlessly from multiple locations."

💡 Looking to upgrade your Microsoft Access database? Let’s talk!
📞 Call us at 515-239-9900
📩 Contact us today

🚛📄 Transforming Agreement Management for a Regional Waste Authority

We’re excited to share a new case study from Winning Solutions, Inc. that showcases how a Microsoft Access-based solution helped a regional waste authority streamline and automate their customer agreement process—handling up to 1,800 agreements per year.

The Challenge:
Manual processes, data inconsistencies, and limited tracking were creating operational headaches.

The Solution:
WSI designed and deployed a custom Customer Agreements System that integrates with the Denali Accounting System, automates document workflows, and improves data accuracy—all while being scalable for future enhancements.

The Result:
✅ Reduced administrative burden
✅ Real-time data updates
✅ Enhanced customer service
✅ Future-ready infrastructure

This is a great example of how tailored tech solutions can drive operational efficiency and strategic growth.

🚀 Case Study: Enhancing a Custom Applicant Database for a Non-Profit Organization

🚀 New Case Study: Transforming Production Scheduling for a Dual-Location Manufacturer

We’re excited to share how WSI helped a leading electric motor manufacturer enhance their production scheduling system across facilities in Montana and Massachusetts.

Using Microsoft Access and SQL Server, we: ✅ Improved scheduling accuracy
✅ Enabled real-time validation to prevent conflicts
✅ Customized UI for better user experience
✅ Empowered multi-user access with a FE/BE database split
✅ Delivered smarter exports and printable calendar views

The result? A scalable, conflict-free scheduling solution built for modern manufacturing.

📘 Dive into the full story to see how we solved complex scheduling challenges with practical database solutions:

💡 If you're facing production bottlenecks or growing pains in your internal systems, let’s talk.