Case Study: Upgrading Microsoft Access & Replacing ADP for a Leading Manufacturer

A leading manufacturer of semi-trailers for non-standard loads needed to modernize its database infrastructure. The company relied on Microsoft Access databases for essential operations, including scheduling, time entry, sales tracking, and quote management. However, with Microsoft discontinuing Access Data Projects (ADP) and the need for improved database performance, the company sought a strategic upgrade.

Winning Solutions, Inc. (WSI), a recognized expert in Microsoft Access and SQL Server solutions, provided a structured approach to upgrading the client’s databases while ensuring minimal business disruption.

Challenges

The client faced several issues that required immediate attention:

• Microsoft Access Data Projects (ADP) was discontinued, creating compatibility risks.
• Performance bottlenecks in the existing Access backend limited multi-user efficiency.
• Ensuring data integrity during migration was critical to prevent loss or corruption.
• Operations needed to continue without disruptions during the upgrade.
• Limited internal IT resources meant external expertise was necessary.

WSI’s Two-Phase Solution

• Phase 1: Transition to Microsoft SQL Server
  • Converted four Microsoft Access databases to a SQL Server backend for better performance and scalability.
  • Maintained the existing Microsoft Access front-end for a seamless user experience.
  • Ensured all forms, queries, and reports functioned properly with SQL Server.
• Phase 2: Replacing the ADP-Based XL Scheduling Database
  • Rebuilt the database to work without ADP while preserving all reports, dropdowns, and linked tables.
  • Since the database was already using SQL Server, no major table structure changes were required.
  • Connected the new Access front-end to the existing live SQL Server database.

Client’s Role in the Process

• Performed functional testing to identify any potential issues in the upgraded system.
• Handled internal staff training while WSI ensured smooth database performance.

Results & Business Benefits

• Future-Proofed Database: The move to SQL Server provided a scalable, reliable infrastructure.
• Improved Performance: Faster query execution and multi-user support enhanced efficiency.
• Zero Data Loss: A carefully planned migration preserved all business-critical data.
• Cost-Effective Upgrade: The project was completed efficiently without unnecessary expenses.
• Minimal Business Disruption: Employees continued using the system with a familiar interface, reducing training needs.

Conclusion

With WSI’s expertise, the client successfully modernized its database infrastructure, ensuring better performance, security, and long-term compatibility. This case study highlights the value of proactive IT upgrades for companies relying on legacy database systems.

Contact Us today to discuss how WSI can help modernize your database infrastructure.